Early in the School Year

______ Organize a science fair committee.

______ Set the date for the fair and obtain approval from the administration.           

______ Reserve a location to display projects.

______ Inform teachers of the date of the fair and how their students can participate in it.

Three Months Before the Fair

______ Present Science Fair Project Guidelines to students.

______ Distribute entry form and parent letter to students who will be participating.

Two Months Before the Fair

______ Order ribbons, certificates or other awards.

______ Plan the fair schedule - setup, judging, viewing, and awards presentations.

______ Send the invitation to judge letters.

Two Weeks Before the Fair

______ Send out publicity about the fair, invite the press to cover the fair activities.

______ Plan the layout of displays.

______ Send a copy of the judging guidelines and form to judges

One Week Before the Fair

______ Assign judges to specific exhibits.

______ Prepare a folder for each judge, including name tag, judging forms, and list of exhibits to be evaluated.

______ Prepare a sign in sheet, including an assigned exhibit number, exhibitor’s name, grade level, project category, and project title.

On Fair Day

______ Sign in students as they enter, tag exhibit with exhibit number.

______ Collect completed judging forms.

______ Prepare awards for presentation.

______ Present awards.

One Week After Fair

______ Write thank you letter to judges, fair committee, and others who contributed to fair.

______ Publicize results of fair - send info to newspapers if press did not attend fair.